SENIOR HR ADMINISTRATOR

Our client is seeking a Senior HR Administrator for a 2 year fixed term contract role. The position involves experience with payroll, shared services and company car management. CIPD qualification highly desired. Experience with HRIS, projects and TUPE desired.

JOB DIMENSIONS

The Senior HR Administrator reports to the Deputy Head of HR and is responsible for providing HR administrative support for an employee population of approximately 235 employees.

The role works closely with the shared service teams, including Payroll, Benefits and Pensions, as well as Fleet Management, the SuccessFactors support team, external providers and auditors, to ensure the effective delivery of HR services and the maintenance of agreed service levels.

The position also supports the review, continuous improvement and development of HR processes and systems to deliver an efficient, compliant and customer-focused HR administration service to employees and the business.

ACTIVITIES

To carry out all administrative duties for the Human Resources function, including:

Undertake all HR administrative activities, ensuring the accurate, efficient and timely delivery of HR services across the employee lifecycle.

Provide guidance to managers and employees on HR policies, procedures and systems within established guidelines.

Coordinate HR data and processes with Shared Services, including Payroll, Benefits, Pensions, Mobility and Tax, and support related projects and initiatives.

Maintain and update employee data within ESS, HR4U, absence management and payroll systems, ensuring data integrity, system alignment and a high level of accuracy.

Prepare and submit monthly payroll changes, ensuring Payroll is informed of all employee movements and compensation and benefit changes within agreed deadlines. Complete monthly BACS sign-off and net pay analysis approvals.

Produce regular and ad hoc HR reports using HR systems and Excel to analyse, interpret and present data to support business and HR requirements.

Provide reporting and analytical support to the HR team and other departments, including monthly, annual and ad hoc reporting.

Maintain and regularly update HR Hub content, ensuring information remains accurate and relevant.

Manage Short-Term Business Visitor (STBV) reporting and related compliance activities.

Prepare and submit the annual PAYE Settlement Agreement (PSA) to HMRC.

Coordinate the provision of HR, payroll and company car data for insurance renewals, compliance reporting, audits and HSE requirements.

Manage the Company Car Scheme, including vehicle allocation, policy compliance, driver behaviour monitoring, driver training coordination, fines administration, P11D reporting, supplier liaison, invoice reconciliation and reporting.

Process HR-related invoices, ensuring accuracy, obtaining appropriate approvals and liaising with suppliers and Finance to ensure timely payment.

Support the recharge process by validating recharge files, coordinating invoice requests and approvals, maintaining service level agreements and monitoring the timely settlement of intercompany charges.

Support internal and external audits by providing data, analysis and management reporting, and act as the HR representative throughout audit processes.

Support the Deputy Head of HR and the Head of HR with projects, initiatives and continuous improvement activities.

Ensure effective HR processes and controls are implemented, maintained and continuously improved.

ACCOUNTABILITIES

Deliver a high-quality, customer-focused HR administration service, ensuring all HR processes are completed accurately, efficiently and within agreed timescales.

Provide day-to-day administrative support across the full range of HR activities and initiatives.

Build and maintain effective working relationships with colleagues within the shared service teams and external providers to ensure seamless HR service delivery.

Maintain accurate HR records, ensuring data integrity and compliance with company policies and relevant legislation.

Contribute to the continuous improvement of HR processes, systems and ways of working.

Ensure compliance with UK employment legislation, Company policies and procedures, data privacy requirements and GDPR regulations, maintaining the highest standards of accuracy, confidentiality and governance.

Take reasonable care of personal health and safety and that of others, comply with Company HSE rules and training, actively contribute to HSE objectives, and report unsafe acts or hazardous conditions, taking proactive steps where possible to prevent loss or damage.

QUALIFICATIONS/EXPERIENCE REQUIRED

A minimum of 5 years’ experience in an HR administration role.

Ideally educated to degree level.

CIPD qualified or working towards a CIPD qualification.

Highly IT literate, with strong experience of HR systems (preferably SuccessFactors), Microsoft Word and Excel, including data extraction and manipulation.

Experience of using HR databases and producing system reports.

Confident in handling, analysing and reporting on data.

Excellent organisational and administrative skills, including effective time management, prioritisation and the ability to work under pressure.

Excellent attention to detail and a high level of accuracy.

Strong interpersonal skills, with the ability to communicate effectively at all levels of the organisation.

Proven ability to build and maintain effective relationships with key stakeholders and business partners.

Able to work effectively both independently and as part of a team.