Package Responsible Buyer

Our Client is seeking a Package Responsible Buyer for a Temporary Contract on a PAYE basis for approx. 6 months, starting ASAP. Standard onshore working hours are 7.5 hours per day, Monday to Friday. The role will be based in Aberdeen but may require overseas travel to meet the needs of the business. Candidates must have the right to work in the UK, no sponsorship is available.

Role Summary

The Package Responsible Buyer reporting to Project Procurement & Subcontract Manager will be an integral part of Knarr LLC/PDE post-FEED/Execution Project Team, working collaboratively with his/her counterparts within the JV, internal stakeholders in the project, and PDE organization. He/she is accountable for the procurement activities as set out below, ensuring compliance with the project and any PDE requirements for provisions of goods and services across the project.

Accountabilities

• Ensure that all activities are carried out in conformance with laws and regulations,

contractual requirements, Client policies and according to The Client’s Supply Chain

procedures and processes -

• Ensure that all procurement activities in the project are performed in accordance

with the project specific requirements. Provide procurement support across the

Project - Issue, follow-ups, and update POs.

• Ensure correct cost coding as per instructions given by budget owners and

aligned with project budget.

• Keep accurate records of all procurement files and use them as a reference for

future activities.

• Ensure Star FSM data for assigned PRs/POs reflects correct values, statuses and

other data parameters used for accruals reporting, dashboards and other data, such

as spend-analysis.

• Maximize opportunities for cost-effective purchasing activities. Ensure best

possible price, delivery, quality, and level of service are achieved.

• Manage and follow-up purchasing processes from requisition to invoice received,

including commercial review of invoices and provide input to reporting of PO -

accruals, in close cooperation with Project Control. Establish and update Company’s

Project Procurement Plan and interface towards the Project Schedule and Plan. Liase with Contractor on Contractor’s Project Milestone Plan and Schedule.

• Follow up subcontracted procurement scopes with Contractor and Company’s own

subcontractors - Support with strategic sourcing where necessary.

• Develop tender packages, lead or participate in tender processes, facilitate for

technical clarifications if needed, and perform commercial evaluation of bids and

negotiations with Contractors.

• Issue Purchasing Package Strategies and Vendor Recommendation and

Evaluation Reports, and other project specific deliverables for presentation to

Management and Procurement Committee, if required.

• Liaise with internal stakeholders and Contractor to ensure the commercial and

technical basis is adequately matured for the various stages of procurement

activity e.g. RFI, RFQ, Contract Award, PO etc.

• Ensure the Project Approved Supplier Base are followed at all times.
• Ensure POs are issued according to project and PDE internal processes and

procedures.

• Ensure invoices are handled according to PDE and project specific established

procedure.

• Follow up and facilitate for project approval processes for PO’s.
• Assist in assessment of received Variation Order Requests in order to ensure

supplier and subcontractors entitlement and calculations are correct.

• Liase with Change Management to support technical and commercial evaluation of

received Variation Order Requests.

• Support with/negotiate cost and assess schedule impact for additional work before

issuing a Variation Order.

• Liase with Contractor’s and own Logistics Coordinator to plan and follow-up logistics

activities to ensure best and most cost-effective method for shipment and delivery of

goods is chosen.

• Liase with Storekeeper to follow-up goods receipt at Site, deviations in delivery,

return of material or disputes, until credit notes are received. Collaborate with

stakeholders for accurate PO close-out.

• Feedback information on any Claims and Warranty issues to Claims & Warranty

Manager and other relevant stakeholders.

• Report contractor, subcontractor and vendor deviations if notified by Contract

Owner or stakeholders and propose and close corrective actions as per AP302.

• Monitor, manage and ensure closing of recorded Vendor Deviations and actions.

Ensure necessary actions are taken in cooperation with the PMT and HSE

Manager.

• Support with Procurement Controlling and reporting activities.
• Ensure good working relationship with the different internal and external stakeholders.

Qualifications and Experience

• Formal education within Procurement and Supply Chain Management (SCM) at

minimum bachelor level.

• 10+ years of relevant experience, 5 years within oil & gas projects.
• Experienced within tendering, negotiations and contracting work.
• Experience in purchasing gained within offshore / marine industry.
• Knowledge of contracts and procurement in the offshore / marine industry.
• Proficient in Microsoft Office applications; knowledge of STAR FSM, Eye Share and

SAP is an advantage.

• Analytical, problem solving, time management and coordination skills.
• Ability to work independently and in an effective manner.
• Strong communication, coordination, and collaboration skills.
• Strong commitment, business- and work ethics, especially within anti-corruption.
• Flexible, fast-learning and -adapting.
• Fluent business English: fluent Norwegian is an advantage